Medical Records Clerk

Job Title: Medical Records Clerk

Industry Type: Hospital / Healthcare Industry

Department: Patient Services / Medical Records Department (MRD)

Role Category: Non-Clinical – Health Information Management

Working Location: [Indore, Madhya Pradesh)

Employment Type: Full-time / Shift-based

Experience Range: 0 to 4 Years (Experience in MRD or hospital data management preferred)

Salary Range (INR): ₹1,50,000 – ₹3,20,000 per annum (depending on experience, hospital type, and region)

🎓 Education:

10+2 / Higher Secondary (Mandatory)

Diploma in Medical Record Technology / Health Information Management (Preferred)

Basic computer literacy and familiarity with Hospital Information Systems (HIS)

🔧 Key Responsibilities:

Maintain, organize, and retrieve patient medical records accurately and confidentially

Ensure timely filing of admission, discharge summaries, investigation reports, and consent forms

Prepare files for patient appointments, surgeries, and insurance claims

Track, update, and archive old physical records as per hospital retention policy

Enter patient information in the Hospital Information System (HIS) or Electronic Medical Records (EMR)

Respond to authorized requests for records from clinicians, insurance/TPA, or patients

Ensure adherence to hospital protocols, confidentiality, and legal documentation standards

Assist during audits and accreditation inspections (NABH/JCI) with proper record presentation

Monitor file movement and maintain a tracking log for internal access

Handle sensitive health information with integrity and professionalism

🛠️ Key Skills:

Medical Record Filing & Retrieval

Data Entry & Record Accuracy

Knowledge of HIS / EMR Systems

Confidentiality & Ethical Handling

Attention to Detail

Time Management & Task Prioritization

Communication with Clinical & Non-Clinical Teams

Familiarity with Health Insurance Documents (Preferred)

Archival & Record Retention Procedures

Audit & Accreditation Support