Accounts Payable Sr. Clerk – FINANCE & ACCOUNTING

Job Title: Accounts Payable Sr. Clerk – FINANCE & ACCOUNTING

Role: Senior Clerk – Accounts Payable

Department: Finance & Accounting

Employment Type: Full-time, Permanent

Experience Range: 3–5 years

Salary Range (INR): ₹3,00,000 – ₹5,00,000 per annum

Education:

Mandatory: Bachelor’s degree in Commerce (B.Com) or equivalent

Preferred: Additional certifications in Accounting or Finance (e.g., Tally, QuickBooks, etc.)

Manufacturing Location:Kadi, Gujarat

Role Category:

Accounts Payable

Industry Type:

Sanitaryware / Ceramics / Building Materials / Manufacturing

Role Objective:

The Accounts Payable Sr. Clerk will be responsible for managing the company’s accounts payable process, ensuring that all vendor invoices are processed timely and accurately, maintaining payment schedules, and ensuring financial records are in compliance with internal controls and company policies.

Key Responsibilities:

Invoice Verification: Review and verify vendor invoices against purchase orders and delivery receipts, ensuring that all invoices are accurate and complete.

Payment Processing: Process vendor payments in accordance with payment terms, ensuring that all payments are made on time and accurately recorded.

Account Reconciliation: Perform monthly reconciliations of accounts payable records, ensuring that all invoices are properly accounted for.

Vendor Management: Maintain good relationships with vendors and resolve any payment-related issues or discrepancies promptly.

Documentation: Ensure that all vendor invoices and payment records are properly filed and easily accessible for auditing and reference purposes.

Reporting: Assist in preparing accounts payable reports, including aging reports, and provide insights into payment trends or discrepancies.

Expense Tracking: Maintain accurate records of expenses, ensuring they align with the company’s budget.

Compliance: Ensure compliance with company policies and accounting standards, including tax and regulatory requirements related to accounts payable.

Collaboration: Work closely with other teams (e.g., procurement, finance) to resolve discrepancies and streamline the accounts payable process.

Required Skills:

Strong understanding of Accounts Payable processes and general accounting principles

Proficiency in Accounting Software like Tally, QuickBooks, or SAP

Attention to detail with strong analytical skills

Communication skills for dealing with vendors and internal stakeholders

Proficiency in MS Excel for report generation and data analysis

Time management skills to handle multiple tasks and deadlines effectively

Problem-solving skills to resolve discrepancies efficiently

Preferred Skills:

Experience in Accounts Payable within manufacturing or sanitaryware industries

Familiarity with ERP systems and accounting software

Knowledge of tax regulations related to accounts payable (e.g., GST)

Ability to handle high-volume transactions efficiently

Key Performance Indicators (KPIs):

Invoice Accuracy: Timeliness and accuracy in processing vendor invoices

Payment Timeliness: Meeting payment deadlines and maintaining positive vendor relationships

Reconciliation Accuracy: Accuracy of monthly reconciliation and aged payable reports

Vendor Dispute Resolution: Effectiveness in resolving payment disputes and discrepancies

Compliance: Adherence to internal accounting policies and external regulations